What administrators can collect
Google announced a Vault export capability on October 22 for Gemini conversations inside Workspace applications. Administrators can narrow an export to particular users or organizational units and a date range. The JSON output includes prompts, answers and related conversation context, according to Google.
The company identifies conversation history being enabled as a condition for capturing this Workspace data. This is an administrative collection feature; it is not a new setting for individual employees.
Export is separate from retention
Google lists the interface as available for both release tracks, with API support expected within 14 days of the interface rollout. Eligible editions include Business Plus and Enterprise Standard and Plus, as well as specified education, frontline and Vault offerings. Business Standard is not listed as an included edition.
The announcement says additional retention rules and litigation holds for Gemini in Workspace will follow later. The linked general export guide documents Gemini app exports separately; it did not yet describe this new Workspace export path when reviewed. Export availability alone does not establish complete records-management coverage.
CGH perspective
A team assessing the feature should first identify which conversations it actually needs to retrieve and who can authorize access. A small test export can establish whether the result contains the expected participants, dates and references. It should also show how a reviewer will open and interpret the files. Check the history settings and applicable edition before assuming earlier conversations can be recovered. CGH has not tested export completeness or assessed legal compliance.